Promoting, Strengthening & Supporting Senior Center Professionals

July 21, 2017 minutes

Michigan Association of Senior Centers

Minutes from Board Meeting July 21, 2017

Specific action items highlighted in YELLOW

In attendance: Kelly Arndt, SaTrice Coleman-Betts, Bruce Burger, Lauri Czarnecki, Carl Gabrielson, Nicole Gebben, Lynette Jordon, Sue Koivula, Cindee Picklo, Trinh Pifer, Barbara Rollin, Cherie Wisdom

Absent: Karen Adcock, Stephanie Moore

Guests: John Roy Castillo, Olivia (intern with Nicole)

Meeting called to order at 10:02 a.m.

Approval of agenda by Lynette seconded by Carl. Motion carried.

Approval of minutes by Lauri and seconded by Carl. Motion carried. Sue will post minutes on MASC website.

Financials:

Checking acct is $5,406.08 as of June 30, 2017

CD is $22,631.59

Autopay has been setup for approved recurring expenses.

Discussion to migrate MASC website to make it easier and less expensive for website changes. Currently paying $150/month for website maintenance, $135 for five years of website domain hosting, and $165 to Constant Contact for a 6-month subscription.

Cherie will provide cost estimate for her staff to:

1.)    migrate website to new user-friendly and free platform such as WordPress or Weebly

2.)    provide ongoing maintenance

3.)    maintain social media for MASC

Laurie will resend financial reports to Board with Sue’s payroll included.

Motion by Carl, second by Cherie to approve the financials. Motion carried.

Membership Update:

Currently have 120 members. Correct contact information will be verified at conference.

Public Relations:

An ad hoc committee with Carl, Cherie, and Trinh will be created to work on communication and PR with members. Cherie will send a doodle poll for committee meeting.

Trainings:

LGBTQ and diversity training led by Pat in September. Perhaps hosted at Carl’s center with videotapingto post on the MASC website for members unable to attend the training.

Other possible training topics include Advocacy in May, and MySeniorCenter.

Conference Update:

105 sponsor letters have been sent, and six have confirmed.

This year’s theme is “Addressing the Whole Person for Overall Wellness”

Ken Wasco, keynote motivational speaker, has been confirmed. He does not charge a fee.

Dr. Zorba Paster, keynote speaker on holistic health, has been confirmed .His speaker fee is $3,000.

Cheryl Schuch will present on “Toxic Charities” which discusses how to manage expectations and the 7 stages of entitlement.

MASC Board members have been confirmed to facilitate “Senior Center 101” breakout sessions, which include programming, forms and policies, funding, working with a board of directors, recruiting and retaining volunteers, center's culture and diversity. 

Kelly will circulate an agenda for the Annual Meeting at the conference.  Board will review draft agenda at September meeting. Agenda items will include MASC goals and objectives, measureable outcomes, revised Bylaws, legislative update, and Board elections next year.

Board will reconvene on Fri, December 1st to debrief on the conference. Kelly will confirm space availability.

Old Business:

Membership conference and fees will be tabled for this year.

Motion to approve amended Bylaws by Carl, second by Lynette. All approved, motion carried.

Lynette will bring copies of revisions to the conference for members to review and vote.

New Business:

Reviewed MASC mission and vision statement.

Kelly shared the code of conduct and other policies used at her center.

We will review conflict of interest disclosure and confidentiality agreement forms for MASC Board members.

To ensure retention and security of important MASC documents, Sue will get cost estimates for a new laptop and printer/scanner.  She will create digital archives and backups of Board meetings, Bylaws, Articles of Incorporation, and other important documents.

All MASC Board members were reminded to write and send their job description to Kelly, who will compile them and have a draft for review at the September meeting. Trinh will do a second review before the Board meeting

Next meeting will be September 15 in Mt. Pleasant.

Meeting adjourned at 12:49 p.m.

 

Minutes from Board Meeting May 19, 2017

Specific action items highlighted in YELLOW

In attendance: Karen Adcock, Kelly Arndt, SaTrice Coleman-Betts, Lauri Czarnecki, Carl Gabrielson, Lynette Jordon, Sue Koivula,Trinh Pifer, Barbara Rollin, Cherie Wisdom

Absent: Bruce Burger, Nicole Gebben, Stephanie Moore,Cindee Picklo

Guests:    John Roy Castillo of the Williamston Senior Center

Meeting called to order at 10:00 a.m.

Approval of agenda by Karen seconded by Lynette. Motion carried.

Approval of minutes by Carl and seconded by Karen. Motion carried.

Financials:

Checking acct is currently $10,436.89

CD is $22,586.36

Expenses for 2nd quarter (1/1/17 through 3/31/17) were $3,065.76

Suggestions were made to create a budget for the conference. Sue will also create a list and description of the income and expense accounts.

Motion by Karen, second by Carl to approve the financials. Motion carried.

Motion by Kelly, second by Karen to authorize automatic debit account to pay for ongoing approved expenses.  Motion carried

Conference Update:

Keynote speaker on health and wellness, Dr. Zorba Paster, has been confirmed.Revised sponsor letter will be mailed June 1stby Sue.  Twelve vendors from last year indicated they will return.  We may need speakers/board members for “Senior Center 101” breakout sessions which are info sharing sessions on volunteer coordination, forms and policies, board development, and possibly MySeniorCenter.  Summaries of survey results for last year’s conference was distributed by Trinh.

Review Bylaws:

See attached proposed changes to Bylaws. Karen requested that the revised Bylaws undergo a legal review.  Sue will send Bylaw changes with conference brochure or annual elections.  Sue will also send the Articles of Incorporation to the Board members.

Membership Update:

Currently have 102 members;  115 members including affiliates.  Discussion to collect current contact information during check-in and registration for the annual conference.  This will address some of the missing or incorrect info in our member database due to turnover.  Membership dues will remain the same this year.

Legislative:

Senior center funding from state budget will not happen this year; we did not get enough support and response from MASC members.  The Board will continue to advocate for senior center funding.

MASC should work towards getting a platform on the stage for next year’s Older Michiganians Day in Lansing.  Little notice was given this year to senior centers about this annual event.  Legislative Committee will meet in September to plan for next year’s Older Michiganians Day.

New Business:

Agreement to post meeting minutes on the MASC website once it has been approved by the Board.  This will help with transparency and member communication.

Request by Kelly for each MASC Board member to prepare a job description and goals for the next Board meeting.

Lynette will send current list of members and contact info for Trinh to export into google docs. This will be posted on the member’s only page of the MASC website.

Public Relations committee, led by Carl, will work on more communication with members, possibly a newsletter, but at minimum an Annual Report should be sent to all members.

Meeting adjourned at 2:12 p.m.

 

Michigan Association of Senior Centers
P.O. Box 235
Milford, MI 48381

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248-505-8228